Remote Online Notary Services
Meet a commissioned Virginia electronic notary in a secure video session and get eligible documents notarized without leaving home. Sessions run on the Proof platform from a phone, tablet, or computer.
Same-day availability · Licensed & Insured · Veteran-Owned
Overview
About this service
Remote online notarization, often shortened to RON, lets a signer and a notary complete a notarial act over a live audio-video session instead of meeting in person. Identity is verified inside the platform, the document is signed electronically, and the notary applies an electronic signature and seal during the session.
Epic Signature Solutions performs these sessions as a commissioned Virginia electronic notary. The notary is physically located in Virginia during every session, while the signer may be located elsewhere when the law permits it. The finished document is delivered as an electronically signed and sealed file.
What remote online notarization is
A remote online notarization is a standard notarial act performed over a secure video session rather than across a table. The signer appears on camera, completes identity verification, and signs electronically while the notary observes.
The notarial certificate is applied electronically and the session is recorded and journaled as required of a Virginia electronic notary. Nothing about the notary's duties changes: the signer must be present in the session, aware, and acting willingly.
Remote online notarization is not available for every document or every transaction. Some documents must be notarized in person, and some organizations require paper originals. That is why we review the document and its destination before scheduling.
How the session works, stated plainly
- Epic Signature Solutions uses the Proof platform for remote online notarization.
- The notary is a commissioned Virginia electronic notary.
- The notary is physically located in Virginia during every session.
- The signer may be located elsewhere when that is legally permitted.
- Remote notarization produces an electronically signed and sealed document.
- Customers should confirm that the organization receiving the document accepts remote electronically notarized documents.
- Service is available nationwide where a Virginia remote electronic notarization is legally accepted.
- Epic Signature Solutions is not a law firm and does not provide legal advice.
Check whether your document is a fit
Answer a few questions and we will confirm what is possible before you book.
Documents commonly notarized online
These are documents customers frequently ask about. Eligibility always depends on the document, applicable law, and the organization receiving it.
- Powers of attorney, including durable and limited forms
- Affidavits and sworn statements
- Parental or minor travel consent forms
- Business documents such as resolutions, contracts, and vendor forms
- Authorization and release forms
- Financial and account paperwork
- Certain real estate and estate planning documents
Identification and technology requirements
Identification
- A current, unexpired government-issued photo ID such as a driver's license, state ID, or passport
- Identity verification steps completed inside the platform, including credential analysis
- Your name on the document should match your identification
Technology
- A smartphone, tablet, or computer with a working camera and microphone
- A stable internet connection able to support live video
- An email address where the session invitation and finished document are sent
- A quiet, well-lit space so your face and ID are clearly visible
Who can use the service
Remote sessions suit anyone who cannot easily meet a notary in person, or who simply prefers to handle the appointment from a device. Service is available nationwide wherever a Virginia remote electronic notarization is legally accepted.
Customers in Suffolk, Chesapeake, Portsmouth, Norfolk, Virginia Beach, Hampton, and Newport News can choose between an online session and a mobile appointment where we travel to you.
- Signers located outside Virginia when the law permits a remote session
- Military members and families stationed away from home
- Attorneys and title professionals coordinating multi-party signings
- Caregivers handling paperwork for a relative in another state
- Businesses needing same-week turnaround on internal documents
- Anyone with mobility, transportation, or scheduling constraints
How witnesses are handled
Some documents require witnesses in addition to a notary. Whether witnesses can appear in the same online session depends on the document, the applicable law, and the requirements of the organization receiving it.
If your document needs witnesses, tell us before scheduling. We review the arrangement with you first, including whether you will supply your own witnesses, rather than discovering the problem mid-session.
What you receive after the appointment
- An electronically signed and sealed version of your document
- A notarial certificate completed under Virginia electronic notary authority
- A tamper-evident file you can email or upload to the receiving organization
- Confirmation of the notarial act recorded in our electronic journal
- A recording of the session retained as required by law
Why choose Epic Signature Solutions
- Veteran-owned business based in Suffolk, Virginia
- Commissioned Virginia notary with electronic notary authority
- Sessions run on the Proof platform
- Eligibility reviewed before you book instead of after
- Mobile appointments across Hampton Roads when a session must happen in person
- Direct communication by phone at (757) 204-5598
Key facts
| Business name | Epic Signature Solutions |
|---|---|
| Based in | Suffolk, Virginia |
| Mobile service area | Hampton Roads, Virginia |
| Remote service | Online notarization available nationwide where legally accepted |
| Notary commission | Commissioned Virginia notary with electronic notary authority |
| Platform | Proof |
| Ownership | Veteran-owned |
| Phone | (757) 204-5598 |
| notary@epicofficial.com | |
| Booking | Appointments are scheduled at /book |
What you get
Key benefits
- Complete the session from a phone, tablet, or computer
- Sessions run on the Proof platform with built-in identity verification
- Electronically signed and sealed document returned to you
- Electronic journal and session recording maintained as required
- Convenient for out-of-state signers and military families
- Evening and same-day appointments are often available
“The platform was straightforward and the services were professional, quick and easy.”
How it works
A simple, guided process
- Step 1
Check eligibility
Tell us the document type, where you are, and which organization receives it. We flag anything that needs verifying first.
- Step 2
Schedule your session
Choose a time that works for you. Sessions are held online, so there is no travel for either side.
- Step 3
Send the document
Email the unsigned document ahead of time so signature and initial fields can be prepared before the session.
- Step 4
Verify your identity
The Proof platform walks you through identity verification, including credential analysis of your government-issued photo ID.
- Step 5
Sign on video
You and the notary meet on secure video. You sign electronically and the notary applies the electronic signature and notarial seal.
- Step 6
Receive your document
You download the completed, electronically sealed document. The required electronic journal and recording stay with us.
Ideal for
Common use cases
- Out-of-state buyers and sellers on real estate transactions
- Military families stationed away from Virginia
- Attorneys coordinating multi-party signings
- Powers of attorney for a distant family member
- Documents supporting international matters when the recipient accepts them
- Corporate resolutions that need a fast turnaround
Pricing
Virginia sets the maximum notarial fee for each remote electronic notarial act, and additional acts on the same document set are charged per seal. Use the instant quote to see your total, including any platform charge, before you book. Specialized matters are quoted individually.
Frequently asked
Answers to common questions
What is a remote online notary?+
A remote online notary performs notarial acts over a secure audio-video session instead of in person. Our notary holds a Virginia commission with electronic notary authority and stays physically located in Virginia during every session.
Can I notarize a document online from another state?+
Often yes. A signer may be located elsewhere when the law permits it, and the notarization follows Virginia law because that is where the notary is commissioned and located. Acceptance is decided by the organization receiving your document, so confirm with them when the document matters.
What platform do you use?+
Epic Signature Solutions uses the Proof platform. It handles identity verification, credential analysis of your photo ID, the video session, and the electronic notarial certificate.
What do I need for the session?+
A current, unexpired government-issued photo ID, a device with a working camera and microphone, a stable internet connection, and an email address. A quiet, well-lit space makes verification easier.
Will my electronically notarized document be accepted?+
Many organizations accept electronic notarial certificates without issue, and some require paper originals or a specific submission format. No notary can guarantee acceptance, so confirm it with the receiving organization before your appointment when acceptance is important.
How long does an online notarization take?+
A straightforward single-signature session is often finished in about fifteen to twenty minutes once you are connected. Multiple signers, several notarial acts, or witness requirements take longer to coordinate.
Can witnesses join the online session?+
Sometimes. It depends on the document, applicable law, and the receiving organization's requirements. Tell us about witness needs during the eligibility check so we can review the arrangement before scheduling.
Can every document be notarized online?+
No. Some documents and transactions are not suitable for remote online notarization, and some recipients require an in-person notarization. We review the document type and its destination with you first rather than assuming.
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